Otero County Administrator Job Description

DESCRIPTION OF WORK

General Statement of Duties:

Performs high-level administrative, technical and professional work in carrying out county government programs under the legislative directions of the Board of County Commissioners.  Exercises general direction and supervision over administrative, technical, and clerical personnel; functions as liaison with other elected officials and/or department heads in directing and supervising the administration of county government.

SUPERVISION RECEIVED

Works under the broad policy guidance of the Board of County Commissioners.

SUPERVISION EXERCISED

Exercises supervision over staff in accounting and non-accounting areas either directly or through subordinate supervisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages and supervises data processing, office personnel, janitorial personnel, budget development, and financial management functions of the county to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
2. Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
3. Provides professional advice to the Board of Commissioners and department heads; makes presentations to councils, boards, commissions, civic groups and the general public.
4. Communicates official plans, policies and procedures to staff and the general public.
5. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
6. Develops and executes the County’s personnel policies and programs with the assistance of the Otero County Personnel Officer.
7. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.
8. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
9. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints.
10. Prepares a variety of studies, reports and related information for decision-making purposes.
11. Develops and supervises various grant applications and awards.
12. Sees that all laws and ordinances are faithfully performed.
13. Prepares and submits a preliminary annual County budget. Administers the adopted budget of the County with the assistance of the Otero County Budget Officer. Assist the Budget Officer in the preparation and administration of the Budget.
14. Advises the Board of Commissioners of financial conditions and current and future county needs.
15. Attends all meetings of the Board of Commissioners at which attendance may be required by the Board.
16. Operates a County vehicle.
17. Responsible for the coordination of the Economic Development activities and grant writing.
18. Performs any and all other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience: 

1. Graduation from an accredited four-year college or university with a degree, or five (5) years experience in public or business administration, political science, or of another closely related field, and
2. Four (4) years of increasing responsibility in public administration as a department head, manager, or related field, or
3. Any equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

1. Considerable knowledge of the principles, practices, and ethics of county management; knowledge of procedures, standards, and current developments in effective local government; working knowledge of government finance, human resources, public works, public safety, and community development;
2. Skill in preparing and administering government budgets; skill in planning, directing and administering financial programs; skill in operating the listed tools and equipment;
3. Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, county officials and the public; ability to efficiently and effectively administer a county government.

SPECIAL REQUIREMENTS

Must be bondable. Valid Colorado State Driver’s license.

TOOLS AND EQUIPMENT USED

Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator, telephone, copy machine, fax machine and County vehicle.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work is performed in a standard office environment requiring normal physical effort. Requires sitting for extended periods of time, and occasional walking. Requires dexterous use of both hands. Requires corrected vision and hearing. Specific vision abilities required by this job include close vision and the ability to adjust focus. Ability to lift and/or move up to 30 pounds. The noise level in the work environment is usually moderately quiet. 

POLICY REQUIREMENTS

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Employment is contingent upon the applicant passing a post-offer employment medical physical, and mandatory post-offer employment drug screen.

Verification of any combination of driving record, criminal history and/or workers’ compensation history.

No medical inquiries will be made or workers’ compensation information gathered until after a conditional job offer has been given to the applicant.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.