Services

Record requests include, but are not limited to, background checks, criminal or traffic reports, and booking photos. All requests for records must be submitted on an Incident Report Request Form, filled out completely, and acknowledge the pecuniary gain statement by signing the request form per Colorado Revised Statute 24-72-305.5.

Pecuniary Gain Statement

According to the Colorado Revised Statute 24-72-305.5, records of official action, criminal justice records, or the names, addresses, telephone numbers, and other information in such records shall not be used by any person to solicit business for pecuniary gain. The Official Records Custodian shall deny any person access to records of official action and criminal justice records unless such person signs a statement that affirms that such record shall not be used for the direct solicitation of business for pecuniary gain.

Fees

There is a $7.50 fee that covers the search and retrieval of the records and the first 10 pages. An additional fee of $0.25 will be charged for each additional page thereafter. Costs for reproduction have been approved under Colorado Revised Statute 24-72-306. 

Submission

Fill out the request form and mail, fax, or deliver in person to:

Otero County Sheriff's Office
Attn: Records
220 E 2nd St.
La Junta, CO 81050

Fax: (719) 384-2272

Record requests include, but are not limited to, background checks, and criminal The Civil Process Division is responsible for preparing your documents for deputies to serve. Our agency serves criminal and civil paperwork for law offices, district attorneys, individuals, etc.

The Civil Process Division cannot give you legal advice. We recommend you contact a licensed attorney if you need assistance with filling out your court documents.

Please open the Incident Report Request Form link and review the Civil Process Fees - Quick Guide for additional fee information. Please direct questions and concerns regarding fees or mileage to (719) 384-5941, Option 2.

Once you are ready to have your papers served, you can complete the following information to assist us with locating your party.

Bring or mail your documents, the filled out Civil Process Information Sheet, and the correct fee amount to:

Otero County Sheriff's Office
220 E 2nd St.
La Junta, CO 81050

Once your service has been completed, either by service or non-service, you will receive a completed Return of Service for your records. In most cases, it is up to you and/or your organization to return a copy of this to the courts. If you owe a balance, you will be invoiced the amount, please note that we will not attempt any service without payment. In addition, any individuals or entities who have outstanding balances will need to pay those off and pay any future services in full before service.

The Otero County Sheriff's Office is pleased to provide you with the following information to assist you with the Concealed Handgun Permit application process. Included are the application, handbook, procedures, and guidelines for the program, which were taken from Colorado Revised Statute 18-12-206.

To apply for a concealed handgun permit, complete the Concealed Handgun Permit Application for new applications or the Concealed Handgun Permit Renewal Affidavit and attach appropriate documentation and funds. Upon completion, please call 719-384-5941 for our hours of operation. Your initial appointment will take approximately 30 minutes (this is an estimate as agencies bringing in arrestees can alter this time). When you come in, your application will be processed, your photo will be taken, and you will be fingerprinted. Please note that the Sheriff's Office does not determine the time frame in which you will be approved. When all paperwork is completed in person, letters are sent to previous jurisdictions where you have resided, your prints are sent to CBI/FBI, and once everything is received with approval, your new Conceal and Carry card will be created.

For your convenience, a copy of the Concealed Handgun Permit Information Packet will open in another window.

General Requirements of Concealed Handgun Initial and Refresher Training Classes:

• Classes must be taught in person by the Verified CHP Firearms Instructor.
• No portion of the class may be held online.
• Classes must meet the requirements of the federal Americans with Disabilities Act of 1990.

Verified Instructor Information:

• Anthony James Orchard; Verified Instructor #VI-01; expiration date 9/30/2034; phone number (720) 307-7517
• Sunny Eddy; Verified Instructor #VI-02; expiration date 2/19/2035; phone number (719) 225-5361

All PDFs will open in a new window:

Otero Standardized Verified Instructor Application

Otero Verified Instructor Information Packet

Otero Instructor Certification for Initial and Refresher Classes

Feature:

CCJRA (Criminal Justice Records Act) - CCJRA Form

CORA (Colorado Open Records Act)

Record Type:

CCJRA - Applies only to criminal justice records held by agencies such as police departments, sheriff's offices, and the Colorado Bureau of Investigation.

CORA - Applies to most other government records at the state and local levels, outside of the criminal justice system.

Access Policy:

CCJRA - Access is more restricted than under CORA. Agencies may deny access if releasing records is deemed "contrary to the public interest".

CORA - Establishes a strong presumption that public records are open for inspection unless a specific exception applies.

Response Time:

CCJRA - No required response time, with the exception of basic arrest records and a few other records of official action.

CORA - Requires a response from the agency within three business days.

Fee standards:

CCJRA - Agencies can charge fees, for research, retrieval, redaction, etc. Agencies do not have to provide a free hour of labor.

CORA - Agencies can charge up to a state-mandated maximum rate per hour for research and retrieval, but the first hour must be provided at no cost. The current rate is $41.37.

Copy Fees:

CCJRA - A maximum of .25 cents per standard page, or the actual cost for other formats.

CORA - A maximum of .25 cents per standard page. No per-page fee can be charged for providing electronic records.

Fees: $41.37 per hour

• Video Requests (Axon)* - $10.34 per ¼ hour ROUNDED UP for research/redactions of video
  *2-hour minimum due upfront
• Report Requests - $10.34 per ¼ hour ROUNDED UP for research/redactions of reports
• $7.50 for 1st 10 (ten) pages of Report requested
• $0.25 per page (one sided) for copies (letter size, legal size is additional)
• Postage – $5.00
• Digital Data Delivery Device (CD/DVD/Flash Drive) – $10.00 per item (we will place as many videos on 1 DDDD as possible when multiple requests made at SAME time)
• If a request is going to exceed the deposit, a member of the Records Unit will contact you prior to proceeding with the release. Any fees paid up to that point are non-refundable as work/research and redactions have already begun. You will then have the option to come in and pay additional fees to finish the work.
• Any copies of completed record requests will be held for 30 days. If not picked up within 30 days, the copies will be destroyed and will need to be re-ordered. No refunds will be made and new fees will apply to all re-ordered records.